Say goodbye to paper work orders and manual reconciliation! Shuntong Xiaoer Clothing ERP Reshaps a New Digital Management Model for Small and Medium sized Clothing Factories
Many small and medium-sized clothing factories are plagued by the internal friction of traditional management: the style SKUs are complex, and customer and product files are disorganized; The workshop relies on handwritten work orders to record production, which is time-consuming and prone to disputes in salary accounting; Orders, cutting machines, warehousing, and financial data are not interconnected, and the boss cannot grasp production and payment in real time; The problems of inventory backlog, wrong or missed orders, and delayed delivery have repeatedly occurred, resulting in high labor and material costs.
For small and medium-sized clothing enterprises with 200-300 employees and an annual turnover of 2-30 million yuan, the Shuntong Xiao'er Clothing ERP management system has emerged. PC management backend+WeChat mini program dual end linkage, coveringPermission control, data archiving, order flow, workshop piece rate, inventory management, financial accounting, enterprise operation and maintenanceSeven core modules, connecting the entire business chain of customer order taking, fabric cutting, assembly line production, finished product outbound, and payment settlement, replacing traditional manual management with digital tools, truly achieving cost reduction, efficiency improvement, loss control, and accurate decision-making.
1、 Fine control of hierarchical permissions, data security, and clear job responsibilities
The collaboration of multiple positions in the factory is the most feared for unauthorized modification of documents and leakage of core business data. Establish a comprehensive role and user management system to achieve precise division of responsibilities:
Support custom creation of job roles, independent selection of PC, mini program, and APP operation permissions, complete isolation of workshop mechanics, warehouse management, sales, finance, and management permissions; You can enable/disable accounts at any time, export role ledgers in batches, and adjust permissions with just one click for personnel changes.
Quickly add employee accounts in the background, bind corresponding job permissions, and immediately open the operating system for new employees without the need to configure menus repeatedly. Key orders and financial data are only visible to management, eliminating operational risks such as incorrect orders and data tampering from the source.
2、 Digitalization and archiving of comprehensive basic data, standardization of commodity customer warehouses
The clothing industry has a wide range of styles and a variety of colors and sizes, and scattered files can directly slow down order acceptance and production efficiency. The system realizes online archiving of all basic information:
✅ Customer hierarchical management: Independently build customer classifications, fully record customer basic information, invoicing materials, contact information of liaison personnel, maintain customer resources at different levels, and perform one click queries for payment follow-up and order traceability;
✅ Multi warehouse integrated management: Establish multi warehouse archives, bind corresponding storage locations for goods, automatically distinguish warehouses for inbound and outbound, and ensure clear and traceable inventory counting and cross warehouse transfers;
✅ One stop entry of product technology: Establish multi-level product classification, complete entry of style number, fabric, season, size, color, SKU; Customize the entire production process and standard labor price, and synchronize the process and labor price adjustments with one click to cut bed sheets and scan code records, eliminating duplicate entries and zero errors in process changes.
3、 Closed loop control of the entire order process, leaving traces throughout the entire process of receiving orders, production, and shipping
From customer order placement to finished product delivery, the entire process is tracked online, completely solving the problems of lost orders, wrong shipments, and delayed delivery:
- Quickly generate order form: After selecting the customer, enter the style, size, and order quantity, and the system will automatically calculate the total order price; Order payment can be entered in advance, and the payment record is permanently bound to the document;
- Triple order risk protection: Production and shipment can only be scheduled after the order is approved through review; After locking the document, it is prohibited to make arbitrary modifications to prevent erroneous changes to the order data; Unified settlement upon completion of orders, with no changes to the process cost after settlement, ensuring accurate cost accounting;
- One click generation of shipping documents: Orders that have been approved can directly generate shipping documents, filling in the recipient, delivery method, and freight information. The outbound data is automatically synchronized with inventory, and the shipping details are permanently archived. Reconciliation and document checking can be used as needed.
4、 Intelligent scanning and piece rate production, abandoning paper invoices, automatic salary calculation
Scan code piece rate is the core advantage of Shuntong Xiaoer ERP specially designed for clothing workshops, targeting the industry pain points of low efficiency and frequent salary reconciliation disputes in traditional manual piece rate recording:
- One click generation of bed sheets: You can directly generate a bed cutting document through the purchase order, enter the fabric, color code, and number of ties information, save it, and automatically generate a dedicated Philippine invoice code. It supports batch printing of Philippine invoice labels and is suitable for assembly line production;
- WeChat mini program for convenient job registration: Workers can search for "Shuntong Xiao 2" on WeChat to scan the code and register the process without downloading the app; Support me to scan codes, register on behalf of others, and record real-time production for the entire process of cutting, sewing, ironing, and packaging. Zero basic workers can quickly get started in half an hour;
- Multi dimensional piece rate data automatic summary: Real time viewing of all scan code records in the background, with the ability to filter and calculate production by employee, process, order, and date; The system automatically calculates piece rate wages based on preset labor prices and exports salary reports with just one click, greatly reducing the workload of manual financial accounting and significantly reducing salary disputes.
Relying on a complete production traceability system, every garment can be traced from cutting to finished product, with real-time visualization of production progress. The boss can also remotely grasp workshop production capacity and accurately control delivery cycles.
5、 Intelligent inventory dynamic management, with detailed records of incoming and outgoing inventory, reducing capital backlog
The system automatically links order shipment and production inventory data, and synchronizes real-time inventory quantities in each warehouse
Each inbound and outbound transaction automatically generates a detailed ledger, supporting filtering and querying based on multiple criteria such as warehouse, customer, style, and color code; Support table export inventory, quickly verify book and physical inventory, timely alert safety stock, screen unsold styles, effectively activate working capital, and reduce fabric and garment backlog losses.
6、 Integration of business and finance, one-stop management of collection, salary, and advance payments
Automated synchronization of business data in the financial module, bidding farewell to manual reconciliation using multiple sets of Excel, reducing financial workload by over 50%:
▪ Unified management of payment ledger: All order payments are registered online, recording payment amount, payment method, and payment time, and exporting complete payment records with one click;
▪ Automatic summary of customer accounts receivable: The system automatically calculates the received and unpaid payments of each customer, clearly organizes the company's financial flow, and accurately controls the payment cycle;
▪ Full process management of employee salary: automatic settlement of piece rate wages, support for employee advance registration and document printing, unified archiving of salary and advance data, and efficient and clear monthly settlement.
7、 Low cost implementation of dual end collaboration, full process guidance, quick and easy for beginners to get started
- PC backend+WeChat mini program dual end linkage The PC backend is responsible for the full process management of the enterprise; WeChat mini program is specifically designed for workshop workers to scan codes and report work, without the need for additional equipment, reducing the cost of digital transformation.
- Complete operation manual+standardized process guide The system interface is simple and intuitive, accompanied by a complete version of the official user manual, standardized step-by-step guidance for the two core processes of order delivery and QR code counting, making it easy for sales, warehouse management, workshop, and finance positions to get started quickly.
- Flexible adaptation of multi version packages We offer a variety of enterprise packages, which can be matched as needed by small processing factories and medium-sized clothing factories. We can open functional modules as needed, refuse extra payments, and provide high cost-effectiveness to adapt to various clothing enterprises.
Using Shuntong Xiaoer Clothing ERP to empower factory development with three core values
- Reduce costs and control lossesEliminate paper documents and reduce manual labor hours; Accurately control inventory and reduce material backlog and loss; Automatically calculate salaries to save on financial reconciliation labor costs.
- Improve efficiency and speedThe exchange of orders, production, warehousing, and financial data has significantly reduced departmental communication costs; Scan code piece rate replaces handwritten work tickets, improves workshop statistics efficiency by 80%, and ensures more timely order delivery.
- Data based decision-makingAutomated visualization reports are generated for order sales, inventory data, employee piece rate salaries, and customer receivables. The boss relies on real business data to make decisions, bidding farewell to experiential management.
Full exclusive after-sales support, worry free digital transformation
The system is equipped with an official help center, which continuously updates graphic and textual operation tutorials; Exclusive customer service WeChat and enterprise service email are available 24/7 to answer questions, quickly respond to and solve operational difficulties, and provide full cycle operation and maintenance support to help clothing factories smoothly complete digital upgrades.
Shuntong Xiaoer Clothing ERP
Digital management essential tools for small and medium-sized garment factories
A system that coordinates all aspects of customer, order, production workshop, inventory, and financial operations
Say goodbye to manual ledgers, paper work tickets, and data silos, making factory management more worry free and efficient!
Backend login address:https://fz.shuntun.com
Customer service WeChat: 18967853110
Service email: service@25175.com
Help Center:https://help.shuntun.com
